Payroll services for small businesses
We set up and run payroll through a trusted provider like Gusto, ADP or QuickBooks Payroll, register you in the states you need, check each pay run, and reconcile payroll to your books.
What is included in payroll support
Payroll mistakes are expensive: late deposits bring IRS penalties, wrong state withholding becomes an employee problem, and payroll that never gets reconciled leaves your books wrong every month.
We work through established payroll providers, which handle the tax deposits and filings, and take care of everything around them: setup, state registrations, new hires, pay run review, contractor 1099 tracking and reconciliation to the general ledger. With remote employees in several states, state rules — local income taxes, paid leave programs, disability insurance — are where we add the most value.
Payroll setup
Provider selection, company setup, pay schedules, benefits deductions and direct deposit.
Multi-state payroll
Employees in different states set up with the right state and local withholding and registrations.
Pay run support
New hires, changes and terminations entered; each payroll reviewed before approval.
Payroll reconciliation
Payroll liabilities, taxes and benefits reconciled to the books every month.
Signs you need payroll support
- 1You are hiring your first employeeAnd want it set up correctly from the first paycheck.
- 2You hired someone in another stateEach new state means new registrations and rules.
- 3Payroll liabilities in your books never clearA sign payroll is not being recorded correctly.
- 4You are spending hours on every pay runWe take over the admin.
What you receive
- Payroll provider setup or review
- State tax account registration support
- Pay run review and processing support
- Contractor and 1099 tracking
- Monthly payroll reconciliation
- Year-end W-2 and 1099 coordination
$15 per hour, estimated from number of employees and pay frequency, plus your payroll provider's subscription. See pricing or what bookkeeping costs.
Payroll support FAQ
Payroll tax deposits and filings are handled by your payroll provider (such as Gusto or ADP), which takes responsibility for them. We set everything up correctly, review it, and reconcile the results to your books.
Yes. Remote teams across multiple states are common for our clients. We set up each state's withholding, unemployment and any local or paid-leave requirements.
We collect W-9s, track payments through the year and coordinate 1099-NEC preparation so January is not a scramble.
Get a free quote — $15 per hour
Reply from Jay within one business day with a written scope and an estimate of hours at $15 per hour. No obligation.
Payroll support in every US state
We work with businesses in all 50 states and DC. Each state page covers its own income tax, sales tax and business filing rules.
Accountant in Alabama · Accountant in Alaska · Accountant in Arizona · Accountant in Arkansas · Accountant in California · Accountant in Colorado · Accountant in Connecticut · Accountant in Delaware · Accountant in Washington DC · Accountant in Florida · Accountant in Georgia · Accountant in Hawaii · Accountant in Idaho · Accountant in Illinois · Accountant in Indiana · Accountant in Iowa · Accountant in Kansas · Accountant in Kentucky · Accountant in Louisiana · Accountant in Maine · Accountant in Maryland · Accountant in Massachusetts · Accountant in Michigan · Accountant in Minnesota · Accountant in Mississippi · Accountant in Missouri · Accountant in Montana · Accountant in Nebraska · Accountant in Nevada · Accountant in New Hampshire · Accountant in New Jersey · Accountant in New Mexico · Accountant in New York · Accountant in North Carolina · Accountant in North Dakota · Accountant in Ohio · Accountant in Oklahoma · Accountant in Oregon · Accountant in Pennsylvania · Accountant in Rhode Island · Accountant in South Carolina · Accountant in South Dakota · Accountant in Tennessee · Accountant in Texas · Accountant in Utah · Accountant in Vermont · Accountant in Virginia · Accountant in Washington · Accountant in West Virginia · Accountant in Wisconsin · Accountant in Wyoming
Often combined with this
Accounts payable & receivable
Bills paid on time, invoices chased, cash flow kept healthy.
Open →A7r2Monthly bookkeeping
Every transaction categorized, every account reconciled, a clean P&L by the 15th of the month.
Open →A7r3Tax-ready books & year-end prep
Year-end close, 1099 prep support and a clean package for your CPA or EA.
Open →Get a free estimate for payroll support
Twenty minutes is usually enough to understand your books and estimate the hours at $15 per hour. No obligation.